Are Timecards Giving You A Headache? The Benefits Of Timecard Software

Picture this scene: a harried secretary is hunched over her desk, dozens of paper timecards are spread out in front of her, and she is manually calculating each one; regular hours, overtime hours, lunches, breaks, vacations, and sick days, painstakingly writing each one out in longhand and entering the information on a spreadsheet. Sound familiar? It wouldn't if you had timecard software.

Timecard software is a web-based system that accurately tracks the time your employees work, their holiday pay, overtime, and other time and attendance considerations. Timecard software can make the employer's job of tracking the employee so much easier, he may wonder why it took him so long to consider it.

The types of timecard software available on today's market can assist the Payroll and Accounting Department in tracking vacation time, determining work load distribution for managers, aide in employee monitoring to see who is working hard and who is "hardly working", and create reports for the manager who needs to conduct project-specific client billing. This can become invaluable for the manager who needs to do job costing and cost of business analyses

Just as the scene in the first paragraph illustrates, time and money is wasted in any company where the time sheets are tallied by hand. And correcting this leakage is not an isolated problem. According to industry experts, using time and attendance processes saves an estimated $1000.00 per employee per year. These savings are often the direct result of a reduction in the cost of processing payroll, a reduction in human error in recording time, the elimination of unauthorized overtime, and a reduction in the time spent on data entry in processing employee's information requests. Figures reported go on to say the possible savings could be as high as $2000.00 per employee per year.

The more employees a company takes on, the harder it becomes to control them all, and sooner or later absenteeism becomes one of the biggest threats to production to any operation. Oftentimes the best defense to rampant absenteeism is the mere knowledge by the employees that full employee information is accessible by the employer through timecard software. Studies have shown that the mere presence of the software can become the incentive for increased attendance and efficiency of work!

In today's changing technological world, employers and managers have more on their mind than ever before. Timecard software frees them up to do what they need to do, manage, not bog them down with labor-intensive, time consuming tasks that take them away from their most important company asset, their employees.